This Privacy Notice and Policy is effective as of December 1, 2021 and is regularly updated, with an updated effective date, to reflect any changes in applicable laws or any changes in the way we handle personal information.
Your privacy is important to us. Netrix, LLC is a leading provider of technology solutions and consulting services headquartered in the United States, with affiliated companies in India, the Netherlands, the Philippines and Bulgaria. This Privacy Notice and Policy (“Policy”) explains how Netrix, LLC and/or its affiliates, subsidiaries, newly acquired companies (collectively, “Netrix,” “we” and “our”) manages the personal information we obtain:
The Policy also explains the rights and choices you have in relation to our management of your personal information. As used in this Privacy Notice, “personal information” refers to any information relating to you as a person. This includes data that can identify you by itself, such as your name, or it may be information that identifies you only when combined with other available information, such as your social media username when combined with your email address.
As a business-to-business provider of IT products and services, we may collect information about employees of our current and potential business customers and use that information to provide and market our products and services, enter into contracts for services, install, support and bill for services, and otherwise carryout our commercial relationship with such customers. Such information may include all types of identifiers and contact details (such as email, phone numbers, job title, and physical address) and commercial information (such as history and records of products and services you have obtained from Netrix).
For employment and recruitment purposes, Netrix may also collect and process additional personal information consistent with applicable law that may include national identification number, social security number, insurance information, marital/civil partnership status, domestic partners, dependents, emergency contact information, calendar availability and scheduling information for meeting and communication purpose, and education background and employment history. Netrix may also collect health/medical information to accommodate a disability or illness (subject to applicable legal requirements and limitations), financial information for payroll/benefits purposes, performance feedback and development reviews, and information associated with background checks and diversity-related personal information (such as race or ethnicity) in order to comply with legal obligations and internal policies.
We may also collect information directly from you which you provide on Netrix websites, collaboration sites, partner and client portals, blogs and other digital media (collectively “Sites”), over the phone, pursuant to our customer, vendor and channel partner intake processes, or in any other way. For example, we may collect your name, work title, email address, postal address, phone number, demographics, payment information, user ID, password, and other information you may provide on our Sites, such as when you complete a transaction, register for an account, log in to our Sites, subscribe to or request our services, participate in an event, contest or survey, or contact our customer service representatives. We may also obtain information about you indirectly from other sources and combine that with information we collect directly from you.
In addition, when you visit our Sites, some information about your visit is automatically collected, such as your device’s operating system, application software, Internet Protocol (IP) address, access times, browser type and language, peripherals, user log data, Active Directory information, and the Sites you visited before and after our website. We also collect (directly or via third parties) information about your usage and activity on our websites, including information about your orders, purchases, and cart activity through essential and non-essential cookies, Web beacons, and similar tracking technologies.
Netrix does not generally collect sensitive data (also known as special categories) through our Sites or otherwise. The term “sensitive data” (also known as special categories in the EEA) refers to certain categories of personal information identified by data privacy laws as requiring special treatment, and include racial or ethnic origin, political opinions, religious, philosophical or other similar beliefs, membership of a trade union, physical or mental health, biometric or genetic data, and sexual life or orientation. Netrix may also collect biometric information for specific purposes such as fingerprint authentication. In the limited instances when such sensitive data or biometric information may be collected, it is done in accordance with data privacy law requirements and/or with your consent.
We also use cookies and similar technologies on our Sites. Cookies are small text files placed on your computer hard drive. Cookies may include information such as the number of times you access the Sites or view a particular page or other item on a Site. This allows us to analyze traffic to our Sites and thereby improve our Sites and your experience by seeing which areas and features are popular and understand usage and to measure the efficacy of our marketing and awareness campaigns.
By continuing to use our Sites, you consent, where such consent is necessary and valid under applicable law, to our use of cookies and the placement of these cookies on your device for the purposes described.
Many internet browsers are set to accept Cookies by default, and only you have the ability to manage your browser settings. The “help” section of most browsers will tell you how to prevent your browser from accepting new cookies, how to have the browser notify you when you receive new cookies, and how to disable or delete cookies altogether.
Netrix protects your personal information in accordance with our data privacy policies and applicable laws. This includes maintaining appropriate technical, physical and organizational measures to protect your personal information against accidental or unlawful destruction or accidental loss, alteration, unauthorized disclosure or access. Our policies and practices include protocols, controls, procedures and guidance to maintain these measures which take into account the risks associated with the categories of personal information and the processing we undertake. These industry-standard measures are designed and implemented to ensure a level of security appropriate to the risks represented by the processing and the nature of the personal information. We take reasonable technical, physical, and administrative steps to help protect the personal data we collect, transmit, process and store.
Netrix may store and process your information in the United States and other countries that may not have the same level of protection as your jurisdiction, including allowing access by our staff. We will take all steps legally required and otherwise reasonably necessary to ensure that your information is treated securely and in accordance with this Policy and applicable law, including with respect to transfers from the EU. As permitted by applicable law, you may request details about the suitable safeguards we have in place by contacting us as detailed below.
We may use information collected for the purposes described in this Policy or as otherwise disclosed to you on our Sites or in connection with our services. Examples of the purposes for our collection and use of such information include:
Our legal bases for the foregoing purposes include (a) the performance of a contract or compliance with other legally-imposed obligations, (b) our legitimate interests for ensuring we recruit the appropriate employees, (c) our legitimate interests for ensuring proper communications with our employees, clients and business partners, (d) our legitimate interests for ensuring the proper functioning of our business operations, (e) our legitimate interests for successfully and properly conducting our business, (f) our legitimate interests in protecting our brand and assets on social media, and (g) our legitimate interests in securing our networks and providing customers with a great user experience.
Legitimate interest means that we have reasonable grounds to process your personal information. We will decline to use your personal information for the foregoing purposes if your interests and fundamental rights outweigh our legitimate business interests. You have the right to ask us not to process your personal information for marketing purposes. If you refuse to provide information to us or if you request that we stop processing information about you, we may not be able to provide the same level of service to you.
Subject to Section I below, we will retain your personal information only for as long as is necessary. We maintain specific records management and retention policies and procedures, so that personal information are deleted after a reasonable time according to the following retention criteria:
As Netrix continues to develop its business, it might sell or buy other companies or assets or be acquired or have substantially all of its assets acquired by a third party. In such transactions, customer information generally is one of the transferred business assets. You hereby consent to the transfer of your information as one of the transferred assets and to be used for any purpose allowed under this Policy. As a global organization, personal information we collect may be transferred or be accessible internationally throughout Netrix’s global business and between its entities and affiliates. Any such transfers take place in accordance with the applicable data privacy laws.
Unless you are otherwise notified, any transfers of your personal information located within the European Economic Area (EEA) to third parties outside the EEA are based on an adequacy decision or are governed by the standard contractual clauses. Any other non-EEA related transfers of your personal data will take place in accordance with the appropriate international data transfer mechanisms and standards.
Ways we may share your information with third parties, consistent with this Policy and applicable law, are as follows:
We may also share aggregated or anonymized information in a form that does not identify you.
Email and Marketing Choices. You may ask us not to process your personal information for marketing purposes. In some jurisdictions, you also have the right to opt-out of the disclosure of your personal information to third parties for the third parties’ direct marketing purposes. You can exercise your right to prevent such processing by: (i) following the opt-out instructions in promotional emails; (ii) checking certain boxes on the forms we use to collect personal information; or (iii) contacting us directly at Email Preference center. You may also make requests about your contact preferences and changes to your information by using the foregoing email or by contacting your account manager. If you opt-out of promotional emails, we may still send you non-promotional emails, such as emails about your accounts or our ongoing business relations. In addition, if explicit consent is the basis for processing your personal information, such consent may be withdrawn at any time by visiting Email preference center
California Residents. If you are a California resident, please review these additional privacy disclosures, which provide a summary of how we collect, use, and disclose Personal Information about you and explain your rights under the California Consumer Privacy Act (CCPA).
We collect the information as described in this Policy in the section “Information Collected” and “Purpose of Information We Collect and Legal Bases.” In the prior 12 months, we may have collected the following categories of Personal Information:
We collect and use these categories of information from you, your devices, third parties, or as otherwise described in this Policy. We disclose these categories of personal information for the business purposes described in “Purpose of Information We Collect and Legal Bases” and “Sharing Your Information.”
As a California resident, you have the right under the CCPA to request access to or deletion of your personal information, to request additional details about our information practices, to opt out of any “sale” of your personal information (if applicable), and to not be discriminated against for exercising your rights. To request to exercise your access or deletion rights, please contact us by emailing us at [email protected]. Please note that even if we delete your information, certain information may still be retained as required or permitted by law.
EU and EEA Residents. Pursuant to the General Data Protection Regulation (GDPR), data subjects in the European Union (EU) and the European Economic Area (EEA), to include the UK may exercise certain rights to access their personal information, subject to certain limitations as set forth in this Policy. Specifically, this Policy applies to visitors from the EU or EEA, including the UK, who access our Sites and when we process personal information of or for business customers within the scope of Article 3 of GDPR and we are acting as a Data Controller when processing that personal information.
EU and EEA data subjects have the right to exercise certain choices regarding the use of their personal information for marketing purposes, as detailed above and in our Cookie Policy. These rights include the right to rectification and erasure, restriction of data processing, and the right to data portability. If an EU or EEA data subject considers that the processing of personal information relating to him or her infringes the GDPR, such data subjects may also (a), invoke binding arbitration when other dispute resolution procedures have been exhausted and (b) without prejudice to any other administrative or judicial remedy, lodge a complaint with a supervisory authority in the Member State of the data subject’s habitual residence, place of work or place of the alleged infringement.
Any transfers of personal information of EU/EEA data subjects to third parties located outside the EU/EEA will be based on an adequacy decision of the European Commission or are governed by the standard contractual clauses unless we provide notification to the contrary. Any other non-EU related transfers of your personal information will take place in accordance with the appropriate international data transfer mechanisms and standards. Netrix may be required to disclose personal information of EU/EEA data subjects in response to lawful requests by public authorities, including in order to satisfy national security or law enforcement requirements.
Except for Netrix’s own online activities on third-party websites and online services where we post our Policy, this Policy does not apply to, and Netrix is not responsible for, any other data practices of third-party websites and online services or the practices of other third parties. To learn about third-party data practices, please review their respective privacy policies.
Please contact us at [email protected] if:
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