Containing Cloud Cost Chaos in the Virtual Desktop Space

Most Organizations are Looking for Ways to Reduce Cost in 2024, but Many are Overlooking Desktop Virtualization

There are many ways to contain cost in your IT organization. Many cost savings measures are focused on entire categories of solutions and subscriptions.

Are you using the right cloud platform? Is your CRM prohibitive? What are other subscriptions that can be managed more effectively?

Many organizations transition to desktop virtualization for security and a more cost-effective solution. But once the transition is complete, they might be missing ways to make more efficient use of this powerful platform.

Here are ways that many organizations experience cost overage in their virtual desktop environments, each representing an important opportunity:

1. It’s expensive to administer Virtual Desktop solutions.

There are ways to better manage your solutions, either by opting for a more efficient management tool or by selecting desktop virtualization configurations that are less expensive.

One thing that sometimes surprises our customers is that the utilization of desktop services typically are consumption based. So, it’s important to carefully consider when to run certain services as well as which workloads are resource intensive.

2. It’s Expensive to Maintain Users who Aren’t Actively Using their Virtual Desktops and Expensive to Support Those that do!
  • It’s important, not only for security reasons but also to manage cost, that you have the ability to quickly and easily deprovision desktop instances. Make sure that you have a process in place to quickly and easily deprovision virtual desktops.
  • Manage Consumption by User Effectively
    • Users often use resources for a brief period of time on a given day. However, if you are paying to run applications unnecessarily, it can increase cost to multiple times what you should be paying for.
    • Most employees work a typical day, 7-8 hours from 9 – 5. Some work longer hours, others might work a non-traditional day.
    • If your business is a traditional work environment, at 7pm during the week, usage starts scaling down.
    • There are tools and resources that you can use to ensure that when users are offline their virtual desktop is also taking a break. This can equate to significant cost savings.
    • Another way to manage cost is to do a natural grouping of users based on anticipated usage type. Virtual desktop instances are often consolidated and managed as part of a natural grouping or, “resource pool.” If your business operates on multiple shifts, it might make sense to consolidate users by hours or typical applications that they use so that they are running on the same pool whereas others can remain idle.
    • This might not always be the right approach, but if you have the right insight – you get to decide!

As this space evolves and as there is a higher degree of sophistication around how to best deploy and manage your users, you have the ability to adopt a holistic view into the utilization and trends in your own environment

3. Cost of endpoint resources to manage

The third and sometimes most frequently overlooked consideration is the cost of the people that manage your IT resources and virtual desktop. The better and more automated your tools are, the more your employees can focus on managing other areas of the business – just make sure to pause their own desktop consumption when they get all their time back!

There are many new developments happening in this space. You might be just starting on your journey, exploring other solutions, or interested in best practices.

Whatever the case may be, we can help you save cost and make the most out of your virtualization tools.


Kevin Walter

Kevin Walter is the Sales Director, Alliance Programs and the Copilot lead at Netrix Global. He has been with Netrix for 9 years with a security background.